The Advantages of Using Cloud to Store Your Digital Files

Almost two decades ago, physical devices used to be the most popular way to back up data, but not anymore. People have today moved most of their digital files to the cloud. This new technology offers more capabilities and convenience than physical systems.

Using the cloud comes with many benefits which include the following:

1. Can Be Used By Anyone
The versatility the cloud offers is impressive. Anyone can use the service regardless of their storage needs. From multi-million businesses, small startups, to individuals, everyone is accommodated.

2. Ease of Access
Because accessing cloud services doesn’t require a physical connection, you can do so from anywhere. You can also use any device, provided it’s capable of connecting to the internet. It eliminates the need to carry with you physical storage devices when on the go.

3. Faster Updates and Upgrades
Whenever you need it, your service provider can update your systems to suit your needs. It relieves you of the work involved and hastens the process. However, it depends on whether you’ve paid for the service or not.

4. Applications Integrate Seamlessly
The cloud features a technology that syncs your programs across all of your devices. As a result, you do not need to tailor every new application you introduce in your systems to connect to the cloud.

Using Physical Storage to Cushion Yourself From the Inconsistencies of the Cloud

Cloud storage, though more versatile and convenient, comes with risks. You can protect yourself by using physical data backup for your sensitive data. Doing so offers the following benefits.

1. No downtimes
The internet can experience downtimes just when you need to access your cloud files. Not so with physical storage. You’re assured of access whenever you want, even when the internet connection is down to zero.

2. Data Remains Safe
The systems you use are offline and within the company premises. Therefore, you need not worry about data theft through cyber attacks. You access the data offline, too, without the risk that anyone may intercept your connection wirelessly.

3. Higher Transfer Times
Because you do not depend on the internet-which can be slow at times-retrieval speeds are fast. It can be a matter of seconds to locate a file, depending on the transfer speed of your device ports and connections.

Diagram showing overview of cloud computing

The Disadvantages of Physical Data Storage Systems

Despite the merits of using physical devices to back up your files, it has its shortcomings. These are the shortcomings that make people prefer cloud storage. The disadvantages include the following.

1. Limited Storage

Unless you buy additional units, the capacity of your system remains constant. You have no option to upgrade it, as can be the case with the cloud storage. It makes physical storage less flexible to suit needs that arise without warning.

2. Increased Risk of Data Loss

Storing your digital files within your company premises poses the risk of losing everything. Should something happen to the equipment, such as damage by natural calamities, you stand to recover nothing. The systems can also get corrupted and data destroyed beyond recovery.

3. Physical Systems are Costly

The hardware and software you would need for large-scale data storage can cost a fortune. Also, you would need more staff to maintain the equipment. On top of this would come the additional power bill to pay. Or it can be a situation when you want to migrate your data centre. During such instances, server relocation services would add to the storage costs of your digital files.

Breakdown of Cloud Computing Services

Whether you use physical devices or cloud to back your data depends on your business needs. People prefer cloud for the unlimited storage it offers. Still, some will prefer cloud for the ease of access and the low costs involved.

Because business needs are diverse, you may prefer physical storage for the confidentiality it assures you. You may feel that some client information is too sensitive to have a third party take care of. Also, you may want to avoid the woes of internet downtime that may happen when using the cloud for your data. Downtime can cost you a lot if it occurs within the operational hours of your business.

While cloud storage comes with more advantages, your needs may dictate that you use physical backup systems for various reasons. Whatever storage you choose, you need to be aware of its merits and demerits. Only then would you be in a position to make the right decision.

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